Rensselaer supports constituents’ fundamental right to privacy of information about them; is committed to the ethical collection and use of constituent information; and follows applicable federal, state, and local laws, as well as Institute policies, governing the collection, use, maintenance, and dissemination of such information in the pursuit of its mission.

Rensselaer Polytechnic Institute's policy on release of constituent information is designed to protect the privacy of our alumni and to allow authorized Rensselaer organizations to grow and network. If you are an authorized organization and you wish to contact alumni, please follow these steps:

1. Read Rensselaer's Policy
   
   
2. Complete and sign the Release Form

   Data output formats are: Hard copy (list only); Text delimited file (electronically transmitted) or MS Excel spreadsheet (electronically transmitted). We are sorry, but mailing labels cannot be provided.

3. Return signed form (via mail or fax) to Rensselaer Polytechnic Institute:

   Rensselaer Campus Depts & Organizations
   Rensselaer academic and administrative units; campus organizations; student groups (except as noted below):
   
   Bill Hayes, Advancement Strategy, Services & Infrastructure
   Hedley Building 5th Floor
   Fax: 518-276-8647
   For questions, call 518-276-2730 or hayesw@rpi.edu

   Alumni Groups & External Organizations
   Rensselaer-recognized off-campus organizations and activities, including Rensselaer Alumni Association and its chapters and affinity groups; social fraternities and sororities recognized by the Dean of Students Office; student groups only if associated with Office of Alumni Relations programs; media and commercial enterprises:
   
   Geoff Seber, Office of Alumni Relations
   Heffner Alumni House
   Fax: 518-276-4081
   For questions, call 518-276-2324 or seberg@rpi.edu

   Note: Only faxed or mailed completed forms are acceptable

4. Please allow 1-2 weeks for the data. You may be contacted for additional information in support of your request.
   
   
5. All we ask in return is that you provide all mailing address/e-mail corrections to alumni_update@rpi.edu. Any alumni information returned to us, such as interests, preferred method of contact, etc. would be greatly appreciated.

   Thank you!

Policy and Forms

Policy and Form (Appendix A)(Adobe PDF)

Form only(Appendix A) (Adobe PDF)

Form only (Appendix A) (MS Word)